GOVERNANCE

The West Eugene Village Homeowners Association is governed by the Laws of the State of Oregon, the recorded CCR's, the Bylaws, Rules and Regulations, and any current Resolutions which have been adopted by the Board of Directors, as well as Corporation law governing non profit corporations. There are currently five (5) voting Director's positions on the Board and six established committees. 

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Committee Descriptions

Committee members are the backbone of any HOA which runs smoothly. The HOA can only self-manage (saving homeowners considerable amounts of money) when committees are full and members are contributing. Committee members will discuss what they'd like to see happen regarding what each committee is responsible for, and then the Chairperson will present to the Board of Directors their findings and their recommendations. When an HOA has at least 3 volunteer members on all committees, the need for management of the HOA goes way down. Because the HOA must spend a considerable amount of the dues paid by homeowners for management of the HOA when there aren't enough volunteers to help on the committees, it is a major benefit for all homeowners to consider volunteering to serve on at least one committee.​

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The Association currently has established:

 

• Architectural Review Committee -reviews any change requests for congruency of the    neighborhood as well as aesthetics. Reports rules and regulations violations to the Board of Directors and/or management at least bi-monthly.

 

• Nominations Committee - helps to find people who might be interested in being on the  Board of Directors. Reports to management and/or the Board of Directors at Board meetings.

 

• Finance Committee - gives input concerning all expenses and income requirements of    the Association. Helps in the development of the yearly budget. Reports to management and/or Board of Directors at Board meetings.

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• Landscaping and Maintenance Committee - keeps track of landscaping conditions and reports the need for maintenance of any common area facilities (all landscaped common areas, fences, streets, mailboxes and covers, playground equipment, streetlights, etc.). Reports to Board of Directors and/or management at Board meetings.

 

• Governing Documents Committee - helps to gather information regarding applicable      laws and community needs for the development and writing of new governing              documents. Helps to re-write the documents for presentation to the members. Can report directly to Board of Directors and/or management.

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• Welcome Committee and Community Events - Welcome new homeowners with gift bags, and plan  for community events. Will need to be able to know how to develop the committee budget or be willing to learn how. Reports at Board meetings.

 

• Newsletter - Assist with the production of the monthly Newsletter by contributing information of interest for the community to the Chair Person and help to edit for final document in Google Docs.

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The duties of a committee member will vary. Time of year, conditions in the community, holidays, and more dictate how much time is required from any one volunteer. Usually, though, the amount of time is minimal (if committees are filled) and only the Chair is asked to provide a report from the committee they chair to the Board/management. Each committee is under the direction of the Committee Chair, who may or may not be a member of the Board. 

 

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