GOVERNANCE

The West Eugene Village Homeowners Association is governed by the Laws of the State of Oregon, the recorded CCR's, the Bylaws, Rules and Regulations, and any current Resolutions which have been adopted by the Board of Directors, as well as Corporation law governing non profit corporations. There are currently five (5) voting Director's positions on the Board and six established committees. 

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Committee Descriptions

Committee members are the backbone of any HOA which runs smoothly. The HOA can only self-manage (saving homeowners considerable amounts of money) when committees are full and members are contributing. Committee members will discuss what they'd like to see happen regarding what each committee is responsible for, and then the Chairperson will present to the Board of Directors their findings and their recommendations. When an HOA has at least 3 volunteer members on all committees, the need for management of the HOA goes way down. Because the HOA must spend a considerable amount of the dues paid by homeowners for management of the HOA when there aren't enough volunteers to help on the committees, it is a major benefit for all homeowners to consider volunteering to serve on at least one committee.​

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The Association currently has established:

 

• Architectural Review Committee -reviews any change requests for congruency of the    neighborhood as well as aesthetics. Checks for, logs, and reports rules and regulations violations to the Board of Directors, utilizing the ARC Violations Checklist, at least bi-monthly.

 

• Nominations Committee - helps to find people who might be interested in being on the  Board of Directors by contacting members for possible interest and qualifications. Reports possible candidates for the Board to the Board of Directors at Board meetings between June through September.

 

• Finance Committee - gives input concerning all expenses and income requirements of    the Association. Helps in the development of the yearly budget. The committee meets at least every other month and will often meet every month from August through October to help with budget development for the following year. Reports to the Board of Directors at Board meetings.

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• Landscaping and Maintenance Committee - members keep track of landscaping conditions and reports the need for maintenance of any common area facilities (all landscaped common areas, fences, streets, mailboxes and covers, playground equipment, streetlights, etc.). Reports to Board of Directors at Board meetings or informs members through email if conditions exist that need immediate attention.

 

• Governing Documents Committee - helps to gather information regarding applicable      laws and community needs for the development and writing of new governing              documents through web searches and community surveys. Helps to re-write the documents for presentation to the members. Reports directly to the Board of Directors. The committee will meet once a month, or as needed during any time documents need revision.

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• Welcome Committee and Community Events - the committee members welcome new homeowners with gift bags and folders which have all governing documents in them. Works with Board members to make sure governing documents folders are on hand as needed, and for information regarding homes listed for sale in the neighborhood. The committee will develop their budget based on their yearly planning of community events. The committee chairperson will report at the monthly Board meetings or provide a report to be included in the minutes.

 

• Newsletter - this not actually a committee as anyone interested in participating in the writing of and production of the newsletter is welcome to do so. The Board can always use volunteers to assist with the quarterly Newsletter by contributing information of interest for the community to the Board and helping to edit for the final document. 

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The duties of a committee member will vary. Time of year, conditions in the community, holidays, and more, dictate how much time is required from any one volunteer. Usually, though, the amount of time is minimal (if committees are filled) and only the Chair is asked to provide a report from the committee they chair to the Board prior to the monthly Board meetings. Each committee is under the direction of the Committee Chair, who may or may not be a member of the Board. 

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